Setup Gmail in Outlook with IMAP

In order to configure Gmail IMAP sync in Outlook you will need to ensure IMAP is enabled on your Gmail account. To check this setting, go to Gmail, click the Gear at the top right --> Settings --> Forwarding and POP/IMAP:

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Make sure the status says IMAP is Enabled. If it shows as disabled, click the button next to Enabled then click Save Changes at the bottom of the page. You will also want to make sure Less Secure Apps is enabled. Once you have IMAP and Less Secure Apps enabled you can configure Outlook.

Please note that IMAP only allows the syncing of mail. Contacts and calendars are not synced. If you need to sync more than mail, follow these steps instead. 

Outlook 2010 and 2013

To begin adding your Gmail account, click the File tab.

On the Account Information screen, click Add Account.

Proceed to step 2 below

Outlook 2003 - 2007:

  1. Open Outlook, Click Tools → Account Settings

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  2. Click the New button under the E-mail tab.

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  3. Select the “Microsoft Exchange, POP3, IMAP or HTTP” option and hit next.

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  4. Select the checkbox for “Manually configure server settings.”

  5. Now select “Internet E-mail”

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  6. Add requested information in the following page:

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    1. Note: for Gmail Apps accounts, you’ll need to put in your full email address wherever you see an @gmail.com above. For instance, if your account was test@testaccount.com you would put that in the E-mail address field as well as the User Name field.

  7. Click on the “More Settings” button and find the Outgoing Server tab, where you’ll need to check the box for “My outgoing server requires authentication”

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  8. Now choose the Advanced tab, and enter the following values (Very important)

    1. Incoming Server: 993

    2. Incoming Server encrypted connection: SSL

    3. Outgoing Server: 587

    4. Outgoing Server encrypted connection: TLS

  9. Once you have entered this information click Ok.

  10. You should now be back at the original page where you entered your login information. You can click the Test Account Settings button to make sure everything is going to work.

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  11. If all goes well, you should see a success message.

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  12. You should now see your email account show up on the left side of Outlook with all your email folders syncing your emails.

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