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Sharing Drive Docs

Share a file with an email address or mailing list

  1. Go to drive.google.com.

  2. Check the box next to the file or folder you'd like to share.

  3. Click the Share icon.

  4. Click Advanced and click Change... to choose a visibility option: "Private," "Anyone with the link" or "Public on the web."

  5. Type the email addresses of the people you want to share with in the text box below "Add people." You can add a single person, a mailing list, or choose from your contacts.

  6. Choose the access level from the drop-down menu next to each collaborator: "Can view," "Can comment," or "Can edit."

  7. Click Send

Sharing something with a mailing list? If you’re sharing with a group containing more than 200 members, don't skip notifying people by email. Your fellow mailing list members need to directly click the link in the email notification in order for a shared item to show up in their “Shared with me” folder.

Send a link to a shared file

If you’ve set a file or folder to "Anyone with the link" or "Public," you can send the link to another person and they’ll be able to access it.

  1. Go to drive.google.com.

  2. Check the box next to the file or folder you'd like to share.

  3. Click the Share icon.

  4. Copy the link at the top of the sharing settings.

  5. Send the link to another person or mailing list in an email or chat.

Send a file as an email attachment

Google Drive eliminates the need to send files as email attachments, but if you absolutely must, here's how:

  1. Open the file you'd like to share.

  2. Go to the File menu, and select Email as attachment....

  3. Select a file type from the drop-down menu.

  4. Enter the email addresses of the people to whom you'd like to send the file. If you'd like, you can also add a subject and a message.

  5. Click Send. Recipients will receive the file as a downloadable attachment in the format you've selected.

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